Club Dues and Fees Processing

The Club Dues and Fees Processing tab lists the records of membership types that are due for payment. On selecting the preferred membership types and clicking Process, a batch will be created in the Transaction Maintenance and/or Payment Maintenance screen for all member accounts with the selected membership types.

The batch will not be created for suspended and expired member accounts. Dues for expired accounts will be charged from the Close Expired Accounts To Credit Card tab, and suspended accounts will be charged from the Retroactive Dues/Charges tab.

The options selected in the Credit Card Information tab of the Club Membership Info screen determine which transactions will be included in the batch and the screen in which the batch will be created. The following table explains the options that can be selected for the EFT and credit card payment methods:

Payment Method	Options in the Credit Card Information screen	Batch creation in the Payment Maintenance and/or Transaction Maintenance screen
Credit Card	The Automatically Charge Credit Card at the Time of Billing checkbox and one of the following three options must be selected:
	Charge Only Amount of Current Charge	A batch with individual transactions for each of the following charges is posted in the Transaction Maintenance and Payment Maintenance screens: Pending membership due Membership minimum fee
	Charge Balance Amount	A batch with individual transactions for each of the following charges is posted in the Transaction Maintenance and Payment Maintenance screens: Pending membership due Membership minimum fee Account Balance amount
	Only Charge in Credit Card Processing	A batch with individual transactions for each of the following charges is posted in the Transaction Maintenance screen: Pending membership due Membership minimum fee
EFT Payments	The Allow BACS/EFT Payments checkbox and one of the following options must be selected:
	Charge Only Amount of Current Charge	A batch with individual transactions for each of the following charges is posted in the Transaction Maintenance and Payment Maintenance screens: Pending membership due Membership minimum fee After the batch creation process, an EFT file is downloaded to the local system, which will later be sent to the bank for fund clearance.
	Charge Balance Amount	A batch with individual transactions for each of the following charges is posted in the Transaction Maintenance and Payment Maintenance screens: Pending membership due Membership minimum fee Account Balance amount After the batch creation process, an EFT file is downloaded to the local system.
	No Automatic Payment	A batch with individual transactions for each of the following charges is posted in the Transaction Maintenance screen: Pending membership due Membership minimum fee

If there are unposted batches in the system, the following warning message appears: There are unposted batches in the system that could affect minimum charge calculations since they would not be included in the calculation. Do you wish to continue?

On clicking Yes, a success message stating that the due amount for the accounts is processed will appear.